The most important meeting you will have with us is the very first one. This is when we will get to know each other. Together we will make a plan, to get it done, to find a solution, to overcome concerns or even doubts. Together we can help you get the information you need when you need it.
This is a consultation. We will ask a lot of questions about your business. For instance, we will want to know how things are run now, how your filing system works, whether you have or plan to have employees, do you have children, does your partner work, do they help with administrative tasks for your business, or could they help you? What areas of running your business do you find cumbersome? We will talk about time and costs. We will discuss the logistics of how we will work together. Most importantly, we will find out if The Bookkeeper Inc is the right bookkeeping service for you.
We will give you a list of documents we will need to start your bookkeeping. These items will be things like bank statements, credit card statements, purchase agreement documents for assets like machinery and vehicles, loan documents, and prior year tax returns. All the fun stuff.
Depending on the services we are providing, we will either set up a Quickbooks file online or in-house. We will either use an existing Chart of Accounts and carry forward opening balances or set up a new Chart of Accounts if we are starting fresh with a brand-new enterprise. The bookkeeping begins and monthly financials will be sent to you. Later in the year we can do a tax plan to see how things are looking for your business and personal life regarding tax liability. Nobody wants to be stuck with a big balance due on their tax return!
At the end of the year, once all the accounts have been reconciled, and the year-end adjustments have been made, we’ll produce financial statements that are ready for your tax return. This is one of the good times to meet and talk about how well your business did and explore ideas about changes you may want to make.
We are living in a time of unprecedented change and our living and working arrangements affect how we are doing our taxes. Our tax laws today have become so complex that it’s easy to overlook deductions and credits to which you are entitled. Trying to save money by doing your own taxes may have been a reasonable idea not too long ago, but now, there just isn’t any substitute for the assistance of an experienced tax professional.
We make it our business to stay on top of revisions to the tax laws so we can provide the most current tax planning strategies and accurate tax preparation services. Returns are reviewed by other accounting professionals and tax programs not only for accuracy but to identify any potential issues that the IRS may want look at more closely to limit potential contact from them.
The following bookkeeping packages are included here to give you an idea of what our services cost. When we have our first meeting, we will learn a lot about your business which will help us provide a more accurate price based exactly on what your company’s needs are.
Numerous reports are available with each package and with QuickBooks Online, you’ll have 24/7 access to your books where you can pull any information that is important to you.
The Bookkeeper Inc focuses on implementing fair information practices that are designed to protect your privacy.
You may have some concern about the confidentiality of the information you provide to this office. It is our policy to keep your personal and business matters confidential to the extent permitted by law.
Client Information, Privacy Policies and Notice Regarding Advisor-Client Privileged Communications
The Federal Trade Commission has issued regulations that require tax preparation firms to provide an annual statement of firm privacy policies. Here is our policy:
We handle all information you provide us with the utmost confidentiality. Your personal information will only be shared with members of our firm who need to know this information in order to complete the work you have hired our firm to do. We will not disclose your personal information to anyone outside our firm without your express written permission to do so, or unless we are legally required to do so. For example, if a mortgage lender contacts our office for a copy of your return or information about it, we will ask that you provide written permission prior to our responding to that request.
If you feel the nature of any subject matter to be discussed requires protected communications, please raise that issue so that we can discuss your possible need to consult with an attorney for legal advice.
You should also be aware that anything you tell us during the interview for the preparation of your tax return is confidential, but not protected from the IRS. Privileged communications (those that are protected from IRS authority to compel our testimony) are limited to non-criminal tax advice on matters before the IRS or non-criminal tax proceedings in federal courts. Although we consider any information you provide us as confidential, return preparation engagements are not covered by advisor-client privilege.